Illinois MediaSpace is a new campus tool to provide all Illinois users a place to host and distribute their media. This service is available to all users and provides a YouTube-like interface. It is an endpoint for the Media Engine @ Illinois, which allows all of your media to follow you from MediaSpace to other tools, such as Illinois Compass 2g.

To contact someone with a problem regarding Illinois Media Space, please contact Technology Services.

For information about Illinois Media Space changes and updates please see the update log.


Illinois Media Space FAQs

What is Illinois Media Space?
Who can use Illinois Media Space?
What types of files can I upload to Illinois Media Space?
Can I upload or record a video using my mobile device?
What is the maximum (file size) I can upload for a single file and total uploads?
Is there a maximum amount of space that I am allowed to use?
What file type and quality settings do you recommend?
What does the error "User does not exist" mean?
Can someone else upload media for me?
What is clipping?
What is trimming?
I've uploaded my files to Media Space can I delete the originals off my computer?
I deleted some media from Illinois Media Space, is there any way to bring it back?
Do I need to publish my media and which publishing location should I choose?
What if I publish my media to more than one publishing point?
Why can't I publish to galleries?
Is the Illinois Media Space player accessible (508 compliant)?
What browsers can I use with Illinois Media Space?
Why isn't the view count for my media items increasing?
What is the difference between a playlist and a channel?
What are channel subscriptions?
What do I do if I find a video to be offensive?
Can I download my own media?
I published my media to a private channel and now I can see it on the front page, is it public?
How are files in Illinois Media Space organized?
What if someone leaves our unit or the university and they own our media?
What are the keyboard controls?
How does Illinois Media Space work with FERPA?

Illinois Media Space Tutorials

How to login to Illinois Media Space
How to search for media in Illinois Media Space
How to upload a file to Illinois Media Space
How to record a webcam video
How to add media from YouTube
How to edit the metadata of existing media
How to add captions to a video
How to toggle comments
How to delete media
How to get a link or embed code for media
How to tag media for best results
How to toggle clipping
How to create a clip
How to trim a video
How to replace a media source
How to add chapters to media
How to add slides to media
How to change media ownership
How to add collaborators
How to create a playlist
How to add media to a playlist
How to remove media from a playlist
How to reorder a playlist
How to embed a playlist
How to delete a playlist
How to create a channel
How to edit channel settings
How to add members to a channel
How to publish media to a channel
How to moderate media in a channel
How to view analytics
How to delete a channel

Illinois Media Space Frequently Asked Questions


What is Illinois Media Space?

Illinois Media Space is a new tool for hosting and distributing media at the University of Illinois. The familiar interface allows faculty, students, and staff to upload, view, share, and discuss audio and video. Media Space connects to the Media Engine @ Illinois, or Kaltura, which is a repository of your media, enabling your media to follow you from MediaSpace to Compass to Moodle and anywhere else Kaltura is enabled.

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Who can use Illinois Media Space?

Anyone can use Illinois Media Space. Media found in public galleries is available for viewing by any user. However only users with University of Illinois at Urbana-Champaign NetIDs can log in to view Illinois only galleries, private channels, and upload their own media.

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What types of files can I upload to Illinois Media Space?

Almost any common audio, video, or image file may be uploaded to Illinois Media Space. Below is a list of audio and video file types that you may upload (Additional codecs may be supported as well but have not been verified):

File Type Video Audio
3GP X X
ACC X
AIFF X
AMR X
ASF X X
AVI X X
F4V X X
FLV X X
M1V X
M2V X
M4V X
MKV X
MOV X X
MP3 X
MP4 X X
MPG X
File Type Video Audio
MPEG X
MVB X
MXF X
OGG X X
QT X X
RA X
RM X X
RV X
TS X
VOB X
WAV X
WEBM X X
WM X X
WMA X
WMV X
     

Images in the following formats may also be uploaded: JPEG, JPG, PNG, TIF, TIFF, GIF, BMP.

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Can I upload or record a video using my mobile device?

Yes, you can upload and record media from your mobile device.

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What is the maximum (file size) I can upload for a single file and total uploads?

Illinois Media Space does not have a file size limit; however, due to browser restrictions the largest file that may be uploaded from the desktop is 2GB. If you need help uploading files larger than this size or importing from other server please contact Technology Services.

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Is there a maximum amount of space that I am allowed to use?

There is not a set number of files or storage space you are limited to in Illinois Media Space, but we ask that users keep your source file storage to 50GB per staff or faculty member or 5GB per student. If you are working on specific projects that might need more storage please let us know.

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What file type and quality settings do you recommend?

To achieve the best results from your video upload, we recommend videos to upload be 1280x720 MP4s (using the H.264 codec) at a bit rate of 3000kbps (3Mbps).

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What does the error "User does not exist" mean?

If you see an error message that the user does not exist, it could mean one of two things.

  1. If the person has never logged into Illinois Media Space, you will receive this message. The person must login to Illinois Media Space at least once, in order for them to have an account in Illinois Media Space.
  2. The username is incorrect.

For Illinois Media Space a user’s username is their netID (the part of their university email preceding the @ symbol). If a whole email address or a UIN is used, it will generate a “User does not exist” error.

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Can someone else upload media for me?

It is suggested that you upload your own media; however, users can now change media ownership through Media Space. See the 'How to change media ownership' tutorial for more information.

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What is clipping?

Clipping allows you to create new entries from existing media. It does not overwrite the original files. You can create clips from your own media and allow other users to clip your media. The clipping tool also allows copies to be made by clipping the entire media entry.

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What is trimming?

Trimming allows the media owner to shorten his or her own media by removing content from either end of the video. This works similarly to Clipping, but overwrites the original content. Once trimmed, the trimmed content cannot be recovered.

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I've uploaded my files to Media Space can I delete the originals off my computer?

No. Illinois Media Space is a system designed for distribution, not for archiving. If you want to ensure that you keep your originals but free up space on your computer, try an external harddrive, UofI Box individual accounts, or UofI Box Team folders.

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I deleted some media from Illinois Media Space, is there any way to bring it back?

No, there is not a way to retrieve media once it has been deleted from Illinois Media Space. You will need to re-upload the original file to have the media available in Media Space again.

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Do I need to publish my media and which publishing location should I choose?

Publishing allow others to view your media items through galleries or channels in Illinois Media Space. Publishing allows access options beyond private and unlisted.

  • A Channel is a private collection of media where the channel owner can restrict access to the collection from any authenticated user to a specific group of users.
  • A Gallery is a public collection of media. Galleries are public to the world.
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What if I publish my media to more than one publishing point?

If media is published to multiple places, the media will have the least restrictive access rights that have been granted to that media. However it is important to note that in this case there will be more than one URL to the media. These URLs are based on the publish point and have the restriction of that publish point. For instance, if a piece of media is published to a gallery and to a private channel, the URL from the channel is still private and will not allow users not authorized in the channel to view the asset, but the URL from the public gallery will still be public.

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Why can't I publish to galleries?

For public galleries, only specific people have access to publish to these galleries. These are most likely unit communicators or others with similar responsibilities. If you should have access to publish to a public gallery for your group or unit please fill out this form.

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Is the Illinois Media Space player accessible (508 compliant)?

Yes, all Illinois Media Space players have the ability to display captions, work with screen readers, and are keyboard control capable. It is important to note that if the video you are trying to view does not have captions or audio descriptions, they will not be available.

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What browsers can I use with Illinois Media Space?

Almost all modern JavaScript enabled browsers are supported for use with Illinois Media Space. Please see the following table for more information:

IE Firefox Chrome Safari Media Space
Mobile App
Windows 7 9+ 21+ Yes Yes -
Windows 8 10+ 21+ Yes Yes -
Mac OSX10.6+ - 21+ Yes Yes -
Linux - 21+ Yes - -
iOS Devices - - - Yes Yes
Android Devices - - Yes - Yes
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Why isn't the view count for my media items increasing?

The view count is only updated once every 24 hours, so you won't see changes immediately. This is the case for any of the analytics available in Illinois Media Space.

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What is the difference between a playlist and a channel?

A playlist is a collection of media that can be shared within a single player outside of Illinois Media Space. A channel is a collection of media that is shared with specific users on Media Space.

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What are channel subscriptions?

Users can now subscribe to channels. This allows the channel to appear on the subscribed user’s “My Channels” page under “Channels I am subscribed to”. You will also receive emails from mediaspace-alerts@illinois.edu when new media entries are added to this channel. There is no way for channel owners to view the users who have subscribed to their channel.

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What do I do if I find a video to be offensive?

If you see a video hosted on Illinois Media Space with content that is offensive or otherwise violates Illinois’ Acceptable Use Policy, please call the help desk (217-244-7000 or 1-800-531-2531) or report it here.

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Can I download my own media?

Yes. You have two options. If you want to download the original file for a media entry you own, go to the media and select 'Edit' on the 'Actions' dropdown or select the 'Edit' button from your 'My Media' page. On the edit player, you will see a download icon.

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I published my media to a private channel and now I can see it on the front page, is it public?

No. Your media has the permissions of where you published it. If you can see your media on the front page in 'Most Recent' or another section, you can see it because you have permission. Other users who have permission to view it will also see it on the front page. Users without permissions to view the media will not even see the thumbnail on the frontpage.

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How are files in Illinois Media Space organized?

Everything in Illinois Media Space is stored in one large database with lots of metadata. Whoever uploads media into the system is the owner of the media, when using Illinois Media Space this will appear as your “My Media” section in one large folder sortable by various metadata (tags, keywords, etc). This is how your media follows you throughout the Campus Media Engine services, e.g. Illinois Media Space to Illinois Compass 2g.
To publish media for viewing by others, there is a category tree. There are public (galleries) and private (cahnnels) publishing points that fall into this category tree. You can see how this works by drilling down through the “Colleges” heading. Note: channels cannot have subcategories like galleries, channels are single tiered.

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What if someone leaves our unit or the university and they own our media?

While end users cannot change ownership themselves, Illinois Media Space admins can change ownership in these cases as well as extended absences. It is easiest if the individual leaving can contact us, but we know this is not always possible. All you need to do is contact Technology Services with the situation, the videos to change, and a new owner.

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What are the keyboard controls?

They keyboard controls used by the Illinois Media Space players can be found below. These also work for embedded player.

  • Short Seek Forward -
  • Short Seek Backward -
  • Long Seek Forward - ctrl +
  • Long Seek Backward - ctrl +
  • Volume Up -
  • Volume Down -
  • Play/Pause - space
  • Open Full Screen - F
  • Close Full Screen - esc
  • Go to beginning - home
  • Go to end - end
  • Seek to 10% - 1
  • Seek to 20% - 2
  • Seek to 30% - 3
  • Seek to 40% - 4
  • Seek to 50% - 5
  • Seek to 60% - 6
  • Seek to 70% - 7
  • Seek to 80% - 8
  • Seek to 90% - 9
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How does Illinois Media Space work with FERPA?

When students view or upload media related to their classes (academic record), it is the instructor's responsibility to ensure that the students' information will be kept private to that course. Media Space however is not only used for academics. Non-academic use of this tool falls under the University of Illinois Web Privacy Policy's 'Public Forum' section. Please be aware that when using Illinois Media Space for non-academic purposes, the owner of the media you view or viewers of media that you have made public or semi-public may be able to see your name and netId.

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Illinois Media Space Tutorials


How to login to Illinois Media Space

  • You will need the following information to successfully login to your Illinois Media Space Account:
  • To login to Illinois Media Space:
    • Navigate to the Illinois Media Space URL in your favorite web browser.
    • Click on either the 'My Media' tab or the 'login' link in the upper right corner of Illinois Media Space (Under the 'Illinois Login').
      • Illinois Media Space uses Shibboleth Single Sign-On, so at this point if you are already logged in you'll be taken straight to the 'My Media' tab, if not, you'll be taken to a login page.
    • At the Shibboleth login page, enter your NetID and AD Password and click 'login.'
    • After logging into Illinois Media Space, you will see your name where it previous read 'Illinois Login'. However, you will now be able to successfully access your content under 'My Media' and other various areas that require a login.
    • Don't forget to logout (using the link in the upper right corner) when you're finished using Illinois Media Space.
      Illinois Media Space supports Shibboleth Single Sign-Off
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How to search for media in Illinois Media Space

Searches in Illinois Media Space are based on many different metadata added to the video. There are many different ways to search in Illinois Media Space.

  • To use the main Media Space search bar (search all media)
    • At the top of every page, enter your desired search terms into the 'Search All Media' bar and click the magnifying glass icon or press enter.
    • By defualt, your search terms are searched across media metadata and return individual videos (Search Media).
    • For other options select what you would like to search for:
      • Search in Video - searches across media captions
      • Search Channels (requires login) - searches across channel metadata
      • Search Categories - searches across gallery metadata
  • To search Media you own:
    • Navigate to your 'My Media' page.
    • Using the search bar next to the sort options, enter your desired search terms and click the magnifying glass icon or hit enter.
  • To search through your Channels:
    • Navigate to the 'My Channels' page.
    • Change the sort option to match the type of channel you are looking for. (Channels you manage, channels you subscribe to, or channels you are a member of)
    • Using the search bar next to the create channel button, enter your desired search terms and click the magnifying glass icon or hit enter.
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How to upload a file to Illinois Media Space

  • In the upper right corner of the page, select the 'Add New' drop-down list, and choose 'Media Upload,' to open the 'Upload Media' page.
  • Click the '+ Choose a file to upload' button to search your computer for the media file that you would like to upload; select the file; and click the 'Open' button to begin uploading the file.
  • While the file is uploading, you may being to add the metadata. There are the following fields:
    Name
    The name of the media being uploaded.
    This is a required field and is by defualt the filename of the media being uploaded.
    Description
    This is displayed below the media or on the player info pane.
    This is a required field for publishing.
    Tags
    These are used to help describe your media and are used as keywords when searching for media.
    Multiple tags can be separated by commas or new lines.
    Date of Creation
    Allows the actual date of creation to be added to the metadata.
    Video Credits
    Allows you to enter the names and title of those who worked on the video.
    Contributors and team members
    Allows you to enter the names of the team members or others who helped put together the project.
    This field is ideal for adding student team member names to class projects.
    Custom Link Name
    This is the name for a custom link that will be displayed on the upper right of the player.
    For instance, units can use this link to direct viewers to their website.
    Custom Link URL
    This needs to be a full url (including http:// or https://) to the page you would like the link to point.
  • When You have finished editing details, click the 'Save' button.
  • Once the media has uploaded and you have given it at least a title and description, you can publish it to a channel or gallery that you have permission to publish to or keep the media private or unlisted using the radio buttons below the metadata.

You may continue uploading more files by clicking the '+ Choose another file' button and repeating steps 2–3 above.
Please note that at this point you may not be able to view your media and you may see the message: Media is being processed (: ! This is completely normal. Your media will continue to process even if you navigate away from Illinois Media Space.

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How to record a webcam video

  • In the upper right corner of the page, select the 'Add New' drop-down list, and choose 'Webcam Recording', to open the recording page.
  • An Adobe Flash Player Settings dialog box may open requesting access to your camera. Click 'Allow' to let the recorder use your computer's camera for recording. You should then see your camera's video feed in the center of the recording widget.
  • Use the 'Record' button overlaid on the video screen to begin recording your video.
  • To stop recording, click anywhere on the video. When stopped you will be able to play back your video or re-record it with the Play and Record buttons.
  • When you are finished recording, click the 'Save' button to upload your recording and begin adding metadata to your video.
  • Enter the metadata for your recording. There are the following fields:
    Name
    The name of the media being uploaded.
    This is a required field and is by defualt the filename of the media being uploaded.
    Description
    This is displayed below the media or on the player info pane.
    This is a required field for publishing.
    Tags
    These are used to help describe your media and are used as keywords when searching for media.
    Multiple tags can be separated by commas or new lines.
    Date of Creation
    Allows the actual date of creation to be added to the metadata.
    Video Credits
    Allows you to enter the names and title of those who worked on the video.
    Contributors and team members
    Allows you to enter the names of the team members or others who helped put together the project.
    This field is ideal for adding student team member names to class projects.
    Custom Link Name
    This is the name for a custom link that will be displayed on the upper right of the player.
    For instance, units can use this link to direct viewers to their website.
    Custom Link URL
    This needs to be a full url (including http:// or https://) to the page you would like the link to point.
  • When You have finished editing details, click the 'Save' button.
  • Once the media has uploaded and you have given it at least a title and description, you can publish it to a channel or gallery that you have permission to publish to or keep the media private or unlisted using the radio buttons below the metadata.

You may continue uploading more files by clicking the '+ Choose another file' button and repeating steps 2–3 above.
Please note that at this point you may not be able to view your media and you may see the message: This media is still being converted. An e-mail notification will be sent. This is completely normal. Your media will continue to process even if you navigate away from Illinois Media Space.

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How to add media from YouTube

  • In the upper right corner of the page, select the 'Add New' drop-down list, and choose 'YouTube', to open the YouTube link page.
  • Enter the URL or ID of your YouTube video into the text box provided.
  • Click on the 'Preview' video to ensure that the correct video will be loaded.
  • Enter the metadata for your recording. There are the following fields:
    Name
    The name of the media being uploaded.
    This is a required field and is by defualt the filename of the media being uploaded.
    Description
    This is displayed below the media or on the player info pane.
    This is a required field for publishing.
    Tags
    These are used to help describe your media and are used as keywords when searching for media.
    Multiple tags can be separated by commas or new lines.
    Date of Creation
    Allows the actual date of creation to be added to the metadata.
    Video Credits
    Allows you to enter the names and title of those who worked on the video.
    Contributors and team members
    Allows you to enter the names of the team members or others who helped put together the project.
    This field is ideal for adding student team member names to class projects.
    Custom Link Name
    This is the name for a custom link that will be displayed on the upper right of the player.
    For instance, units can use this link to direct viewers to their website.
    Custom Link URL
    This needs to be a full url (including http:// or https://) to the page you would like the link to point.
  • When you are finished editing the details, click 'Save.' The video will be added to your 'My Media' tab.

Please note that YouTube videos do not have the same options available as media uploaded to Kaltura. For example you will not have the same sharing features, or clipping and trimming. You will need to access the available sharing options from YouTube directly. This media can be added to playlists and channels.

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How to edit the metadata of existing media

  • Navigate to your 'My Media' page. You will see your media arranged in a list. On the right side of the page, each entry will have an 'Edit' button. Select this to edit the media.
    You will also find an edit button on any of page where you can view media that you own. It will be below the video on the right, in the 'Actions' drop-down menu.
  • Edit the metadata for your piece of media. There are the following fields:
    Name
    The name of the media being uploaded.
    This is a required field and is by defualt the filename of the media being uploaded.
    Description
    This is displayed below the media or on the player info pane.
    This is a required field for publishing.
    Tags
    These are used to help describe your media and are used as keywords when searching for media.
    Multiple tags can be separated by commas or new lines.
    Date of Creation
    Allows the actual date of creation to be added to the metadata.
    Video Credits
    Allows you to enter the names and title of those who worked on the video.
    Contributors and team members
    Allows you to enter the names of the team members or others who helped put together the project.
    This field is ideal for adding student team member names to class projects.
    Custom Link Name
    This is the name for a custom link that will be displayed on the upper right of the player.
    For instance, units can use this link to direct viewers to their website.
    Custom Link URL
    This needs to be a full url (including http:// or https://) to the page you would like the link to point.
  • Select 'Save' to save any changes you have made
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How to add captions to a video

  • Navigate to your 'My Media' page. You will see your media arranged in a list. On the right side of the page, each entry will have an 'Edit' button. Select this to edit the media.
    You will also find an edit button on any of page where you can view media that you own. It will be below the video on the right, in the 'Actions' drop-down menu.
  • On the edit page, choose the 'Captions' tab to navigate to the captions menu.
  • Click the 'Uplaod caption file' button to bring up the caption uploader.
  • Click 'Browse' to find the caption file on your computer's file system. This will need to be a caption file in SRT or DXFP format.
  • Select the 'Language' from the drop down, this should be actual language the captions are in
  • Give the caption a label. This will be the displayed name for the captions, so for example it is best to label Spanish captions "Español".
  • Click the 'Save' button to save your captions file to Illinois Media Space.

Please note that there is not a captions option for audio file. Please contact Technology Services to have captions added to your audio files.

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How to toggle comments

  • On an individual media item:
    • Navigate to your 'My Media' page. You will see your media arranged in a list. On the right side of the page, each entry will have an 'Edit' button. Select this to edit the media.
      You will also find an edit button on any of page where you can view media that you own. It will be below the video on the right, in the 'Actions' drop-down menu.
    • On the 'Options' tab, you can choose to 'Disable comments for this media' and 'Close discussion (do not allow new comments)'
      Disabling comments will hide any previously entered comments from the media. It does not permenately delete them.
    • Click the 'Save' button to save your changes.
  • For a channel you manage:
    • Navigate to your 'My Channels' page. Choose the channel you would like to disable comments on and click its 'Edit' link.
    • On the channel's 'Details' tab, uncheck the 'Enable comments in channel' checkbox to disable comments in this channel.
    • Click the 'Save' button to save your changes.
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How to delete media

  • Navigate to your 'My Media' page. You will see your media arranged in a list. On the right side of the page, each entry will have an 'Delete' button. Click this to permanently delete the media.
    You will also find a delete button on any of page where you can view media that you own. It will be below the video on the right, in the 'Actions' drop-down menu.
  • You will be promted to confim that you want to delete this piece of media. If you are sure you want to delete it, click 'Delete' otherwise click 'Cancel'.
  • Your request will process and that media item will be permenently deleted from Illinois Media Space. It will not be recoverable.
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How to get a link or embed code for media

  • Navigate to your 'My Media' page.
  • Select the item that you would like to link to or embed and open it.
  • After the media page has loaded, click the 'Share' button under the player.
  • Two tabs will load with the link and embed code.
  • For a link:
    • Copy the link in the text box and paste it where ever you are sharing it.
    • This requires that the media be published or unlisted.
      If the media is only published to a channel, the only users who can view that channel can view the media from the link.
  • For a embed code:
    • Select the 'Embed' tab.
    • Select a player and embed size. This is not an option for all media types.
    • Copy the embed code. You will need to paste this into the HTML of a webpage for the media to display
    • Note: for details on how to use the transcript plugin with embedded media see this page.
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How to tag media for the best results

When you search for media on Illinois Media Space, the results you get are based primarily on the tags that you input for each of your media items. This is important for when others try to find your media, but also to help you find your own media. When you have less media in your account or don't have any public media, searching may not be a priority. However, as you add more media to your account or generate public content, the searching tools will become more useful.Tags are the number one factor when the "Related Media" section, next to the videos, is generated. The better your media is tagged the more often it will appear to users.

Here are some tips for tagging your media on Illinois Media Space:

  • You can have as many tags as you want, so don't be afraid to go tag crazy. For each media item you will want to have some general tags along with some that are very specific so that it is easy to find a particular item later on.
  • If the media item is for a course, make the course rubric and number (e.g., 'CS105') one of the tags so that you can easily find all the media in your course with a single search.
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How to toggle clipping

  • Navigate to your 'My Media' page. You will see your media arranged in a list. On the right side of the page, each entry will have an 'Edit' button. Select this to edit the media.
    You will also find an edit button on any of page where you can view media that you own. It will be below the video on the right, in the 'Actions' drop-down menu.
  • On the edit page, choose the 'Options' tab to navigate to the options menu.
  • Select whether anyone with access to the media can create clips or not.
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How to create a clip

  • On a media page, select the 'Actions' button below the media to open the media actions drop-down menu.
  • If you have permission to clip this media, the drop-down menu will contain a 'Create Clip' option.
  • Click 'Create Clip', to go to the clipping tool.
  • Enter the Start Time for where you want to begin your clip and an End Time for where you would like to end the clip. You may also use the handles to drag the start and end times or play through the media and use the 'Set Starting Point' and 'Set Ending Point' buttons.
  • After setting the start and end times, you can use the Preview button to see a sample of the clip.
  • Enter the metadata for your clip. There are the following fields:
    Name
    The name of the media being uploaded.
    This is a required field and is by defualt the filename of the media being uploaded.
    Description
    This is displayed below the media or on the player info pane.
    This is a required field for publishing.
    Tags
    These are used to help describe your media and are used as keywords when searching for media.
    Multiple tags can be separated by commas or new lines.
    Date of Creation
    Allows the actual date of creation to be added to the metadata.
    Video Credits
    Allows you to enter the names and title of those who worked on the video.
    Contributors and team members
    Allows you to enter the names of the team members or others who helped put together the project.
    This field is ideal for adding student team member names to class projects.
    Custom Link Name
    This is the name for a custom link that will be displayed on the upper right of the player.
    For instance, units can use this link to direct viewers to their website.
    Custom Link URL
    This needs to be a full url (including http:// or https://) to the page you would like the link to point.
  • Select 'Create Clip'.
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How to trim a video

  • Navigate to your 'My Media' page. You will see your media arranged in a list. On the right side of the page, each entry will have an 'Edit' button. Select this to edit the media.
    You will also find an edit button on any of page where you can view media that you own. It will be below the video on the right, in the 'Actions' drop-down menu.
  • Select the "Trim Video" tab.
  • Enter the Start Time for where you want the media to begin and an End Time for where you would like the media to end. You may also use the handles to drag the start and end times or play through the media and use the 'Set Starting Point' and 'Set Ending Point' buttons.
  • After setting the start and end times, you can use the 'Preview' button to see what the media will look like after trimming.
  • Select 'Trim Video'. Note: trimming a video will replace the original media.
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How to replace a media source

  • Navigate to your 'My Media' page. You will see your media arranged in a list. On the right side of the page, each entry will have an 'Edit' button. Select this to edit the media.
    You will also find an edit button on any of page where you can view media that you own. It will be below the video on the right, in the 'Actions' drop-down menu.
  • Select the "Replace Video" tab.
  • Click '+ Choose a file to upload' and select the file with which you want to replace the current media.
  • Wait for the new media to upload.
  • After the media has uploaded you will have the option to cancel or approve replacement. If you choose to cancel, the original media will not be replaced. If you approve the replacement, the new media will replace the original once the new media finished transcoding. Note: The original media is not recoverable once replacement has been approved.
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How to add chapters to media

  • Navigate to your 'My Media' page. You will see your media arranged in a list. On the right side of the page, each entry will have an 'Edit' button. Select this to edit the media.
    You will also find an edit button on any of page where you can view media that you own. It will be below the video on the right, in the 'Actions' drop-down menu.
  • Select the "Timeline" tab.
  • Watch through the video or move the playhead to where you want to place the first chapter marker.
  • Click the top button, 'Create a new chapter', on the left of the timeline.
  • The chapter editor will appear. The following metadata can be added for a chapter:
    Chapter Title
    This is the display name of the chapter
    Chapter Start Time
    This is autopopulated with the time the playhead was at when the 'Create a new chapter' button was pressed.
    Enter a different time to change where the chapter starts.
    Chapter Description
    This is the displayed description for the chapter
    Search Tags
    This is for comma separated search tags that apply to the specific chapter content.
    Thumbnail
    This is autopopulated with the frame that matches the time when the 'Create a new chapter' button was pressed.
    A new thumbnail may be uploaded for each chapter.
  • Once the relevent metadata has been entered for the chapter, click the '+ Save' button to add the chapter to the timeline. Note: You must at least enter a title for the chapter.
  • After saving the chapter, you may move the playhead and continue adding chapters or click on existing chapter icons in the timeline to edit them.
  • Note: to delete a chapter, click on it's icon and select 'Delete Chapter' below the '+ Save' button.
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How to add slides to media

  • Navigate to your 'My Media' page. You will see your media arranged in a list. On the right side of the page, each entry will have an 'Edit' button. Select this to edit the media.
    You will also find an edit button on any of page where you can view media that you own. It will be below the video on the right, in the 'Actions' drop-down menu.
  • Select the "Timeline" tab.
  • Watch through the video or move the playhead to where you want to place the first slide.
  • Click the bottom button, 'Create a new slide', on the left of the timeline.
  • The slide editor will appear. The following metadata can be added for a slide:
    Slide Title
    This is the display name of the slide
    Slide Start Time
    This is autopopulated with the time the playhead was at when the 'Create a new chapter' button was pressed.
    Enter a different time to change where the slide starts.
    Slide Description
    This is the displayed description for the slide
    Search Tags
    This is for comma separated search tags that apply to the specific slide content.
    Slide
    An uploaded image file.
    Note: This must be an image file. You can output all slides from a Powerpoint files as images by 'saving as' the presentation and selecting an image type from the 'Save as type' menu. It is recommended to use the 'JPEG File Interchange Format (*.jpg)' option.
  • Once the relevent metadata has been entered and a slide has been uploaded, click the '+ Save' button to add the slide to the timeline.
  • After saving the chapter, you may move the playhead and continue adding slides or click on existing slide icons in the timeline to edit them.
  • Note: to delete a slide, click on it's icon and select 'Delete Slide' below the '+ Save' button.
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How to change media ownership

  • Navigate to your 'My Media' page. You will see your media arranged in a list. On the right side of the page, each entry will have an 'Edit' button. Select this to edit the media.
    You will also find an edit button on any of page where you can view media that you own. It will be below the video on the right, in the 'Actions' drop-down menu.
  • Select the 'Collaboration' tab.
  • In the "Media Owner" section, click the 'Change Media Owner' button.
  • Enter the netID of the user to whom you wish to transfer full ownership.
  • Click 'Save' to change the owner and remove the media from your 'My Media' page.
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How to add collaborators

Using the collaboration tool, you can manage other users co-editing and co-publishing permissions over your media.

Co-Editor
Co-editors have the permission to edit the metadata associated with your media. Co-editors have all the same metadata options as owners except the 'Collaboration' tool.
Co-Publisher
Co-publishers have the permission to publish the media anywhere that the co-publishing user has the rights to publish.

Note: Neither permission will the give that user the ability to get the embed code. Only the owner may get the embed code.

  • To add a co-editor or co-publisher:
    • Navigate to your 'My Media' page. You will see your media arranged in a list. On the right side of the page, each entry will have an 'Edit' button. Select this to edit the media.
      You will also find an edit button on any of page where you can view media that you own. It will be below the video on the right, in the 'Actions' drop-down menu.
    • Select the 'Collaboration' tab.
    • In the "Media Co-Editors and Co-Publishers Section" section, click the '+ Add Collaborator' button.
    • Enter the netID of the user to whom you wish to give permission on your media and select the permission you would like to give them.
    • Click 'Add' to save the permissions for this user.
  • To edit permissions of an existing co-editor or co-publisher:
    • Navigate to your 'My Media' page. You will see your media arranged in a list. On the right side of the page, each entry will have an 'Edit' button. Select this to edit the media.
      You will also find an edit button on any of page where you can view media that you own. It will be below the video on the right, in the 'Actions' drop-down menu.
    • Select the 'Collaboration' tab.
    • In the "Media Co-Editors and Co-Publishers Section" section, find the user you which to edit in the permissions table.
    • Click the Edit (pencil) icon in the right column of that user's row.
    • Change their permission as desired, and click 'Update' to save any changes to that user's permissions.
  • To delete a co-editor or co-publisher:
    • Navigate to your 'My Media' page. You will see your media arranged in a list. On the right side of the page, each entry will have an 'Edit' button. Select this to edit the media.
      You will also find an edit button on any of page where you can view media that you own. It will be below the video on the right, in the 'Actions' drop-down menu.
    • Select the 'Collaboration' tab.
    • In the "Media Co-Editors and Co-Publishers Section" section, find the user you which to edit in the permissions table.
    • Enter the netID of the user to whom you wish to give permission on your media and select the permission you would like to give them.
    • Click the Delete (X) icon in the right column of that user's row.
    • Confirm removing the user's permissions by clicking the 'Delete' button.
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How to create a playlist

You can create custom playlists to organize and share your media outside of Illinois Media Space. To create a playlist:

  • On the 'My Media' tab, find the first media item that you would like to be in your playlist and select it, by placing a check in the box provided.
  • Click the 'Actions' drop-down menu, in the upper right corner of the page, and select 'Add to Playlist'.
  • Type the name of your new playlist in the 'Add New Playlist' box.
  • Click the 'Add' button to create the playlist and add your first media item to it.
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How to add media to a playlist

  • On the 'My Media' tab, find the first media item that you would like to be in your playlist and select it, by placing a check in the box provided.
  • Click the 'Actions' drop-down menu, in the upper right corner of the page, and select 'Add to Playlist'.
  • Type the name of your new playlist in the 'Add New Playlist' box.
  • Check the checkbox next to the playlist to which you would like to add the media.
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How to remove media from a playlist

You can remove media from a playlist in three different places on Illinois Media Space. From both the 'My Playlists' page and from the 'Add to Playlists' button on you 'My Media' page or an individual media page.

  • From the 'My Playlists' page:
    • Under your account name in the upper right corner, select 'My Playlists'.
    • Select the playlist that you wish to edit.
    • The media from this playlist will appear in a list. In the upper right corner of each media item, you can click the 'X' to remove the media from the playlist.
    • You will then be asked to confirm if you would like to remove the media item from the playlist.
    • Click 'Delete' to finish removing the media item. Note: this does not delete the media from Illinois Media Space, this only remove the media from the playlist.
    • Select the 'Save Changes' button.
  • From the 'My Media' tab:
    • Find the media item that you would like to remove from your playlist and select it.
    • Select the 'Actions' button in the upper right corner of the 'My Media' page. From the actions drop down, select '+ Add to Playlist'.
    • Uncheck the box next to the name of the playlist that you are removing the media item from.
    • Click 'Save' to save your changes.
  • From an individual media page:
    • Select the 'Actions' button on the right, below the media player. From the actions drop down, select '+ Add to Playlist'.
    • Uncheck the box next to the name of the playlist that you are removing the media item from.
    • Click 'Save' to save your changes.
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How to reorder a playlist

  • Under your account name in the upper right corner, select 'My Playlists' to go to the Playlists page.
  • Select the playlist that you wish to edit.
  • In the list of media below, click and drag the media item that you move and drop it into its new position.
  • Click 'Save Changes' to save your changes.
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How to embed a playlist

  • Under your account name in the upper right corner, select ‘My Playlists’ to go to the Playlists page.
  • Select the playlist you wish to embed
  • Click the 'Embed' button to reveal the embed code options.
  • Choose the a layout that you would like to use for your embedded player by checking its corresponding box. Note: choosing a player skin makes no difference to the actual player embeded.
  • Copy the embed code from the 'Embed Code' box and paste it into your own site.
  • Note: for details on how to use the transcript plugin with embedded media see this page.
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How to delete a playlist

  • Under your account name in the upper right corner, select ‘My Playlists’ to go to the Playlists page.
  • Select the playlist that you wish to delete.
  • Click the 'Delete Playlist' button at the top of the page.
  • Click 'Delete' to finish removing the playlist. Please note that you cannot undo this action.
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How to create a channel

  • Under your account name in the upper right corner, select ‘My Channels’ or go to the channels page.
  • Click on the '+ Create Channel' button at the top of the page to begin creating your channel.
  • When creating a channel, you will need to enter the following information:
    Name
    This is the only required field.
    It will be prominently displayed above the channel.
    Description
    This allows you to write additional supplementary information which to the members of your channel.
    Tags
    These are used when searching for your channel within Illinois Media Space. See 'How to tag media for best results' for more information.
    Privacy:
    Open
    Any authenticated user can view and contribute to the channel
    Resticted
    Any authenticated user can view the channel, but must be invited to add content
    Private
    Users must be invited to view and/or to add content to the channel
    Shared Repository
    Permissions work the same as a private channel
    Members of a shared repository have permission to publish content from the repository to other channels or galleries in Illinois Media Space
    Enable comments in channels
    This setting allows you to control whether other users can leave comments on the channel.
    Keep comments private to channel
    This setting allows you to restrict the comments made on media in this channel to this channel.
    Moderate content
    Enabling this setting will prevent new content from appearing in the channel until it is approved by a channel manager or moderator.
    Enable subscription to channel
    Allows users to subscribe to your channel.
    Subscribed users will recieve email notifications when new content is added to the channel.
  • Finally click 'Save'.
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How to edit channel settings

  • Under your account name in the upper right corner, select 'My Channels' to go to the channels page.
  • Find the channel that you'd like to edit and click on its 'Edit' link.
  • On the 'Details' tab you will find all of the initial creation settings.
  • Click 'Save'.
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How to add members to a channel

  • Under your account name in the upper right corner, select ‘My Channels’ to go to the channels page.
  • Find the channel to which you'd like to add members and click on its 'Edit' link.
  • Click on the 'Members' tab in the channel's settings to see a list of current members of the channel. Note: if you need to change a users permissions or remove a user from the channel, you can use the corresponding buttons next to each person's name in this list.
  • Click the 'Add Member' button on the right side of the page to open the add member dialog.
  • Enter the netID for the user you'd like to add to the channel; to do so, begin typing the user's name or netID in the 'Enter user name' field and use the autocomplete drop-down to select the user. Note: if the user has not logged into Illinois Media Space before, you will not be able to add them as a user.
  • Set the permissions that the user will have in the channel–there are four possible choices:
    Member
    View channel content only.
    Contributor
    View channel content and add media to the channel.
    Moderator
    View channel content, add media to the channel, and moderate the channel.
    Manager
    View channel content, add media to the channel, moderate the channel, and manage the channel (edit channel setting and edit channel membership).
  • Click 'Add' to add the user to the channel with the specified permission.
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How to publish media to a channel

There are two methods of adding media to a channel on Illinois Media Space – from the 'My Media' page and from the channel itself.

  • To publish media to a channel from the 'My Media' page:
    • From the 'My Media' tab, select one or more items you would like to publish by clicking its corresponding checkbox.
    • Under the 'Actions' drop-down menu, and select '+ Publish'.
    • Click the 'Publish in Channel' tab.
    • Select one or more channels that you would like to publish to. Please note that you will see all channels to which you have permission to publish in this list.
    • Click the 'Save' button.
  • To add media to a channel from inside the channel:
    • Under your account name in the upper right corner, select 'My Channels' to go to the channels page.
    • Find the channel to which you would like to contribute and click on it to open it.
    • Click the '+ Add Media' button, on the right side of the page, to open a list of your media.
    • Select one or more media items you would like to add by checking its corresponding checkbox. Note: items which are already on the channel will appear here with their corresponding checkbox already selected.
    • Click the '+ Publish' button.
      Note that if the channel is moderated, you will not see your media until a moderator or manager has approved it.
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How to moderate media in a channel

If you are a manager or moderator in a moderated channel, then you'll need to approve media before it will be displayed in the channel. To do so:

  • Under your account name in the upper right corner, select 'My Channels' to go to the channels page.
  • Find the channel that you need to moderate and click on its 'Pending' link.
  • Check the box next to one or more media items you would like to approve or reject.
  • Use the 'Approve' or 'Reject' buttons at the top of the list to complete the action.
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How to view analytics

  • Channel Analytics:
    • Under your account name in the upper right corner, select ‘My Channels’ to go to the channels page.
    • Click on the channel, where you want to view the analytics.
    • Select the 'Actions' menu.
    • Choose 'Analytics'. This will display analytics for all media published to this particular channel.
  • Media Analytics:
    • On any media page for a piece of media that you own, select the 'Actions' menu below the video.
    • Choose 'Analytics'. This will display analytics for this particular video across all publishing points.
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How to delete a channel

  • Under your account name in the upper right corner, select 'My Channels' to go to the channels page.
  • Find the channel that you'd like to delete and click on its 'Edit' link.
  • In the upper right hand corner of the channel's settings, click on the 'Delete' button.
  • Click 'Delete' to confirm. Note: you cannot undo this action and that deleting a channel will not remove media from Illinois Media Space.
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