Attendance Analytics from A to Z: Turning (Asana) Tasks into (Zoom) Teaching Insights

For the past several years, we have developed and implemented a robust data pipeline for tracking Zoom attendance in synchronous online courses through a fully operational dashboard where instructors and learning designers can monitor weekly attendance for live class sessions. A key element of our approach is the integration of session details from a project management tool (Asana in our case) into our SQL environment. This integration allows for seamless coordination between session planning and attendance tracking, a process that could be adapted to other systems for project management or metadata. In this presentation, we will discuss the challenges we faced during development, including data synchronization, workflow automation, and platform integration, and what we learned along the way. We will also highlight how instructors, learning designers, and administrators are using this data to identify the most popular session times and investigate reasons for low attendance by triangulating it with course work. Attendees will walk away with practical insights applicable to building similar pipelines and leveraging data to enhance virtual learning experiences.

Presenters:
Krista DeLeeuw, Data Analyst, IT Partners, Gies College of Business
Dave Hess, Senior Instructional Resources Systems Specialist, IT Partners, Gies College of Business